Privacy Policy
Effective Date: January 20, 2026
Flowy Spirit Counselling & Wellness. (“Flowy Spirit Counselling”,"Flowy Spirit", “we,” “our,” or “us”) is committed to protecting your privacy and safeguarding your personal information. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit our website (flowyspiritcounselling.com), use our services, or interact with us online.
We comply with applicable Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and relevant provincial privacy and health-information laws.
Information We Receive
We collect only the information necessary to provide counselling services, operate our website, and meet legal and professional obligations.
Personal Information You Provide
During the process of your booking, we will collect some or all of the following Personal Information from you through your voluntary disclosure: your first name, last name, date of birth, email address, phone number, and reason for seeking services. You can book an appointment or communicate with us through an online form on our website, Acuity, phone call, or email. In addition, Appointment and scheduling information, Payment and billing information, Information you voluntarily provide through contact forms, inquiries, or surveys. Personal Information may be asked for in relation to: interaction with our representatives in any way; providing services to you; processing payment for your preferred services
Automatically Collected Information
When you visit our website, we may automatically collect limited technical information, such as:
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IP address
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Browser type and device information
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Pages visited and time spent on the site
This information is used for website functionality, analytics, and security purposes.
Third-Party Platforms
If you book appointments or make payments through third-party platforms (such as Acuity or payment processors), those providers collect and process information according to their own privacy policies. We encourage you to review their policies directly.
Information We Receive
We use personal information only for legitimate purposes, including:
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Providing counselling and psychotherapy services
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Scheduling appointments and processing payments
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Communicating with you regarding services, inquiries, or administrative matters
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Maintaining website functionality, performance, and security
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Meeting legal, ethical, regulatory, and professional obligations
We do not use clinical information for marketing purposes.
Data Protection & Security
We take reasonable and appropriate measures to protect your personal information against unauthorized access, loss, misuse, or disclosure. Safeguards include:
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Secure, encrypted storage systems
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Access controls and confidentiality obligations for staff and clinicians
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Use of secure, reputable third-party platforms for booking and payments (e.g., Acuity, Square, PayPal)
No system can guarantee absolute security; however, we continuously review and improve our safeguards.
Sharing & Disclosure of Information
We do not sell, rent, or trade your personal information.
We may disclose information only in the following limited circumstances:
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With your consent, such as when you request referrals or coordination of care
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When required by law, court order, or regulatory authority
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With trusted service providers who assist us in operating our website or services, and who are contractually required to protect your information
Clinical information is disclosed only in accordance with legal and ethical standards governing confidentiality.
Cookies & Analytics
We use cookies and similar technologies to:
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Improve website functionality
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Understand how visitors use our site
You may control or disable cookies through your browser settings. Disabling cookies may affect site performance.
Your Rights & Choices
Subject to applicable laws, you may have the right to:
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Request access to your personal information
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Request correction of inaccurate or incomplete information
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Request deletion of certain information (subject to legal and professional record-keeping obligations)
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Withdraw consent for non-essential communications
To exercise these rights, contact us at divscounselling@gmail.com
Third-Party Links
Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those sites and encourage you to review their privacy policies separately.
Children’s Privacy
Our website and services are intended primarily for adults. We do not knowingly collect personal information from children without appropriate parental or legal consent. If we become aware that such information has been collected unintentionally, we will take reasonable steps to delete it.
Changes to This Privacy Policy
We may update this Privacy Policy periodically. Updates will be posted on this page with a revised effective date. Continued use of our website constitutes acceptance of any changes.
Contact Information
If you have any questions or concerns about our Privacy Policy or our handling of your personal information, please contact us at divscounselling@gmail.com